“Evernote” is a convenient notebook app for keeping information. On the other hand, Evernote has a lot of features and frequent updates with limited functions, so more and more companies are shifting to similar apps due to its poor usability.
However, since there are a large number of notebook apps, many people may be wondering, “I want to migrate to a similar Evernote app, but I don’t know which one to choose”.
In this issue, we will focus on 7 carefully selected apps like Evernote. This article is for below people.
- “I want to switch to an app like Evernote because it is difficult to continue using Evernote”.
- “I am looking for the best one for your company from a number of similar Evernote apps”.
- “I want to find an app that is simpler and not as multifunctional as Evernote”.
If you are looking for a similar app to Evernote, this article will help you find one that matches need of company and allows you to manage information more smoothly.
Contents
- 1 What is Evernote?
- 2 3 features required for apps like Evernote
- 3 7 best similar apps like Evernote to manage information easily
- 3.1 Stock｜The easiest app to keep your team information
- 3.2 OneNote｜An app that can link Microsoft services
- 3.3 Simplenote｜An app that manages text information only
- 3.4 Bear｜An app for Mac and iPhone users to save information
- 3.5 Zoho Notebook｜An app that can use the web clipper function
- 3.6 Milanote｜An app with features for creators
- 3.7 Joplin｜An app that is corresponding Markdown
- 4 Comparison chart｜7 best apps like Evernote
- 5 The most important point in selecting similar apps
- 6 Summary of 7 best apps like Evernote
What is Evernote?
Reference (including the following): https://evernote.com/
Evernote is a notebook app that allows you to keep all kinds of information, and while Evernote has a variety of functions, “Notes” and “Web Clipper” can be used with the free plan.
- ＜Note function＞
- ＜Web Clipper Function＞
As shown in the figure below, the notebook function allows you to organize all kinds of information such as text, images, and audio data. It can also be used in a wide range of ways, including the creation of checklists.
As shown in the figure below, the Web Clipper saves content from the Web to Evernote. You can also annotate and share the saved Web content.
The specific fee structure of Evernote is as follows.
- Evernote Free: Free
- Evernote PERSONAL: $14.99/month or $129.99/year
- Evernote PROFESSIONAL: $17.99/month or $169.99/year
- Evernote Teams: $24.99/user/month or $249.96/user/year
3 features required for apps like Evernote
Here we introduce 3 necessary functions for similar Evernote apps. If an app has the following functions, it can manage information more efficiently than Evernote.
(1) Task management function
First of all, a similar app to Evernote needs a “task management function”.
Paid plans of Evernote have a task management function that allows centralized management of information and reminder settings. This makes it useful for preventing omissions in business.
On the other hand, Evernote cannot assign tasks to members, so it is only for personal task management. For business use with team members, it is essential to have a function that allows you to set and request the person in charge of a task.
(2) User management function
Next, make sure that user management functions are in place.
Personal information of employees and documents that cannot be edited without their permission need to be strictly controlled. Specifically, restrict who can access each folder, and make sure that only administrators can view the folders.
These restrictions will prevent accidental editing or deletion and ensure strong security.
(3) Message function
Finally, a messaging function is also essential to the app.
Evernote is specialized for information management, but it is not suitable for message exchange. Therefore, it must be used in conjunction with chat apps, which can cause information to get mixed up.
The message function is essential to complete the accumulation of information and smooth communication in a single tool. In particular, if you use Stock, in which a “Message” is tied to a “Note” in which all kinds of information can be left, there will be no mix-up in communication at all.
7 best similar apps like Evernote to manage information easily
Below are 7 best apps like Evernote that can be used in place of Evernote.
As good feature of Evernote is “storing information in a notebook,” so you have to select similar apps based on whether they have the same functionality. If it has not only a notebook function but also a task management and message function, your team can work more smoothly.
However, a multifunctional app like Evernote may be difficult to use for members who are not familiar with IT. If all team members cannot use it, the app will not penetrate in your team, so the focus should be on whether the necessary functions are simple without being excessive or insufficient.
In conclusion, a similar app that can replace Evernote is Stock, which has “Task” and “Message” tied to “Note” so that information does not get mixed up and even a member who is not good at IT can use it quickly.
Stock makes it easy to leave information such as text, images, and files in “Note”. In addition, “Tasks” and “Messages” associated with each note allow you to manage the note and related information together, making communication smoother than with Evernote.
Stock｜The easiest app to keep your team information
The simplest tool to stock information "Stock"
https://www.stock-app.info/en/
Stock is the simplest tool to stock information. Stock solves the problem, "there is no easy way to stock information within the company".
With Stock, anyone can easily store all kinds of information, including text information such as requirements, images, and files, using the Note feature.
In addition, by using the "Task" and "Message" functions, you can communicate with each topic described in the Note, so that information is not dispersed here and there and work can always be carried out in an organized manner.
＜Why do we recommend Stock?＞
- A tool for companies that are not familiar with ITYou don't need to have any IT expertise to get started.
- Simple and usable by anyoneStock is so simple that anyone can use it without any unnecessary features.
- Amazingly easy information storing and task managementIt is amazingly easy to store information such as shared information within a company, and intuitive task management is also possible.
＜Stock's pricing＞
- Free plan ：Free
- Business plan ：$5 / User / Month
- Enterprise plan ：$10 / User / Month
＜How to import Evernote data into Stock＞
Stock has the “Import from Evernote” function, which allows you to transfer any data in Evernote. The concrete method is as follows.
1. After logging in to Stock, click [Settings] > [Personal settings] in the upper right corner of the screen.
2. Select [Evernote import] from the left menu and click [Sign in to Evernote].
3. After redirecting to Evernote, click [Authorize]. If you are not logged in to Evernote, you will be returned to the login screen.
4. When the list of Evernote notebooks is displayed, select the notebook you wish to import into Stock. Note that notebooks created by members other than the collaborator are not eligible for import.
5. Click the [Import] button.
When you receive a notification e-mail, the import is complete.
On the other hand, if the import exceeds the limit of the usage plan, it will result in failure. In that case, you will receive a notification e-mail, so follow the instructions in the e-mail to perform the import again.
＜3 points to note when importing＞
The following 3 points when importing Evernote data to Stock.
- The Evernote integration function is only available in the browser version of your computer (e.g. Google Chrome).
- Fonts, font size, and other Evernote-specific features may not import properly into Stock.
- If you have a large number of notes, images, or files, it may take some time to import them.
After paying attention to the above points, it is effective to use the import function to separate Evernote and Stock by the type of information. For example, Stock has a “Message” that is not available in Evernote, allowing for smoother information sharing.
OneNote｜An app that can link Microsoft services
＜Features of OneNote＞
- Customize notes freely
- Can be linked with other Microsoft services
Not only images but also text can be freely arranged, allowing for a wide range of customization.
OneNote can be integrated with other Microsoft services such as Word and Excel.
＜Similarities between OneNote and Evernote＞
- Notebooks can be used to categorize and manage information
- You can compose notes by handwriting
Notebooks allow you to manage your notes by dividing them into categories, so that information is not scattered.
With the drawing function, you can leave notes even if they are difficult to put in writing.
＜Notes of OneNote＞
- May be difficult to master
- Cannot see the creation date of a page at a glance
Because OneNote is multifunctional, it may be difficult for people who are not good with digital technology to use it.
Some users say, “When there are multiple pages in a section, the page creation and update dates are not displayed, which is inconvenient.
＜Price of OneNote＞
- Microsoft 365 Business Basic: $6.00/user/month
- Microsoft 365 Apps for business: $8.25/user/month
- Microsoft 365 Business Standard: $12.50/user/month
- Microsoft 365 Business Premium: $22.00/user/month
Simplenote｜An app that manages text information only
＜Features of Simplenote＞
- Only text information can be stored
- Notes are managed with tags
Simplenote manages only text information, making it easy to operate.
You can search for the needed note by attaching tags to the note.
＜Similarities between Simplenote and Evernote＞
- Simplenote is a simple way to organize notes and tasks
- Notes can be categorized by tags
You can take notes easily, so it is suitable for writing down what comes to your mind.
You can check notes by tags, so you can quickly find the information you are looking for.
＜Notes of Simplenote＞
- Non-text information cannot be saved
- It is difficult to know which information is important.
Non-text information such as images and files cannot be saved.
Some users said, “I can’t keep track of key points even if I take notes, so I have to be creative with my input”.
＜Price of Simplenote＞
- All functions are available for free.
Bear｜An app for Mac and iPhone users to save information
＜Features of Bear＞
- Markdown support
- Notes can be linked
Markdown of Bear allows you to create easy-to-read sentences by combining symbols.
Related notes can be connected to make it easier to access the information you need.
＜Similarities between Bear and Evernote＞
- You can organize notes with tags
- You can leave non-text information in your notes
Using the tag function, you can organize your notes by category.
You can easily leave non-text information such as images and PDF files.
＜Notes of Bear＞
- Only Apple products are supported
- If you have too many notes, it becomes difficult to manage them
Bear supports only Mac, iPhone, and iPad, so it cannot be used from Windows or Android.
As it is not possible to sort notes into folders, so if the number of notes increases, it is difficult to reach the information I need quickly.
＜Price of Bear＞
- Free: Free of charge
- Bear PRO: $2.99/month (7 days free trial)
Zoho Notebook｜An app that can use the web clipper function
＜Features of Zoho Notebook＞
- All kinds of information can be written down
- Visually organize information in an easy-to-understand manner
You can manage not only text, but also images and audio data.
You can assign colors to note cards, so you can visually organize your notes.
＜Similarities between Zoho Notebook and Evernote＞
- Simple note-taking
- Easy to leave handwritten notes
The simple operation of Zoho Notebook makes it easy to take notes.
You can easily leave handwritten notes as well as text, which is useful for recording abstract images.
＜Notes of Zoho Notebook＞
- Storage of Free plan is up to 2 GB
If you store the large data such as video by Free plan of Zoho Notebook, you will face on the problem that you cannot save in it because the storage is only 2 GB provided.
＜Price of Zoho Notebook＞
- Essential: Free
- Pro: $2.49/month (monthly payment)
Milanote｜An app with features for creators
＜Features of Milanote＞
- Paste notes on the board
- Supports markdown
The specification for pasting notes on a board allows you to organize information visually.
Since Milanote is corresponding Markdown, it allows you to create easy-to-read sentences by combining symbols.
＜Similarities between Milanote and Evernote＞
- Freely organize information
- Manage information with boards
You can freely organize information with text, images, illustrations, etc.
You can manage memos and tasks by categorizing them in “boards”, so you can find the information you need quickly.
＜Notes of Milanote＞
- Be careful about security
When you issue a shared link to a note in Milanote, anyone who knows the link can access the note. Therefore, be careful not to leak the shared link.
＜Price of Milanote＞
- Use Milanote for free: Free of charge
- Pay per person: $9.99/user/month (annually payment)
- Upgrade your team: $49~/month (annually payment, 10 users~)
Joplin｜An app that is corresponding Markdown
＜Features of Joplin＞
- Saving the monthly cost
Since Joplin is an cloud app like Evernote, and it is for lower costs, the team can save the monthly them.
＜Similarities between Joplin and Evernote＞
- You can manage various information
As well as Evernote, Joplin can leave information such as image, video, PDFs. Furthermore, It can manage formula that Evernote cannot leave.
＜Note of Joplin＞
- Restriction of sharing information
If you want to share information with your team members, you have to use Pro plan or more, because of restriction regarding sharing a notebook with others.
＜Price of Joplin＞
- Basic: 1.99€/month (monthly payment)
- Pro: 4.79€/month (monthly payment)
- Teams: 7.99€/month (monthly payment)
Comparison chart｜7 best apps like Evernote
| Stock [most recommended] | OneNote | Simplenote | Bear | Zoho Notebook | Milanote | Joplin | |
|---|---|---|---|---|---|---|---|
| Features | A app that allows anyone to easily store information | A app that can be used in conjunction with Microsoft services | A simple app for storing text information | A app to connect and manage related notes | A app to organize notes visually and clearly | An app that can freely organize information on a board | An app that is corresponding Markdown |
| Notes | Handwritten notes are not supported | Difficult to master because of its multiple functions | Cannot save information other than text | Difficult to manage as the number of notes increases | Storage of Free plan is up to 2 GB | You have to manage the shared links of notes properly | Sharing notebook function can be used only Pro plan or more |
| Pricing | ・Free of charge ・Paid plans start at $5 per user/month | ・Microsoft 365 Business Basic: $6.00/user/month ・Microsoft 365 Apps for business: $8.25/user/month ・Microsoft 365 Business Standard: $12.50/user/month ・Microsoft 365 Business Premium: $22.00/user/month | ・Free of charge | ・Free: Free of charge ・Bear PRO: $2.99/month (7 days free trial) | ・Essentials: Free of charge ・Pro: $2.49/month (monthly payment) | ・Use Milanote for free: Free of charge ・Pay per person: $12.50/user/month (annually payment) ・Upgrade your team: $49~/month (annually payment, 10 users or more) | ・Basic: 1.99€/month (monthly payment) ・Pro: 4.79€/month (monthly payment) ・Teams: 7.99€/month (monthly payment) |
| Official website | For more information about Stock, click here. |
The most important point in selecting similar apps
The most important point when selecting a similar app to Evernote is “Everyone in the team can manage and share information without burden”.
Even if you introduce a multifunctional app because it “looks convenient,” employees who are not familiar with IT will find it difficult to master it, and gradually no one will use it anymore. In addition, there is a possibility that important information will be omitted due to operational errors.
For this reason, the app should be selected as “simple enough that all employees can use it without explanation”. Among them, Stock, which can be used immediately by those in non-IT companies, can manage and share information more easily than Evernote.
Summary of 7 best apps like Evernote
We have introduced the necessary features of note app and apps like Evernote apps.
Evernote similar apps must have not only note functionality like Evernote, but also be able to manage tasks and messages.
In addition, we should always check if it is “simple enough that anyone can operate it easily” because there is a fear that employees may not be able to use it if it has as many functions as Evernote.
In conclusion, the similar app to Evernote that should be selected is “Stock”, which has “Note,” “Message,” and “Task” and can be quickly used by a member in a non-IT company.
Free registration only takes 1 minute, so installing Stock and set up a system that will make your business run more smoothly than Evernote.
