The laws that FLSA, OSHAct, FMLA stipulates specific working hours, minimum wage and so on. Therefore, companies must accurately grasp the working conditions of their employees through attendance management.
For example, using Excel as a management method can streamline attendance management through automatic calculations. However, there may be many people who have trouble utilizing Excel.
In this article, we will mainly focus on 5 Excel attendance sheet templates for below people.
- “The persons who are managing their employees’ attendance with Excel and are looking for a useful template.”
- “I am having trouble managing attendance, and at the end of the month, there are discrepancies in the figures.”
- “If there is a tool that can help us record and manage attendance, we would like to introduce it immediately.”
If so, this article will help you find a template that you can use to manage attendance in Excel and make it easier to manage your employees’ time and attendance.
Contents
Why do we need the attendance management?
Attendance management is a task that is directly related to the continuity of a company and the retention of employees, and it is essential to address.
Also, it is the process by which a company properly monitors the work status of its employees, including attendance, overtime hours, and paid time off. In corporate activities, recording and managing attendance is necessary from the following perspectives.
- Compliance with laws and regulations
- Correct payroll implementation
- Improving employee satisfaction with work
Failure to comply with the laws and regulations may result in fines or criminal penalties. Therefore, companies must ascertain whether employees are working in excess of legal working hours.
Payroll calculations include a summary of working hours, overtime, and holiday work. Therefore, it is necessary to accurately record employee attendance.
If employees are overburdened by long working hours, their satisfaction with the company will decrease. Therefore, by measuring specific working hours through attendance management, the current situation can be understood, leading to an improvement in working conditions.
Thus, attendance is essential to improve the working environment of employees while observing social rules.
5 free excel templates for attendance management
Here are 5 free Excel templates that can be used for attendance management. The following five templates can be used to streamline the tedious task of attendance management.
(1) Meeting attendance template by Smartsheet
This is a meeting attendance template provided by Smartsheet.
In addition to the recorded name, phone number, and e-mail address can also be entered. The template is also useful for external meeting particularly, as it includes fields for comments and above items.
(2) Attendance sheet for teacher by Vertex42
This is a template for the people that teacher or childcare workers provided by Vertex42.
Since there is the example of how to use this template, you can use immediately without explanation. Also, drop-downs allow you to choose the status simply by icons (You should decide the icons what its meaning before starting operation).
(3) Attendance sheet template from Sandbox
Sandbox is the website that has various template for free. Of course, templates of attendance management are wealth of kind.
You can also choose the template suitable for your team, but you may need to edit a little items because of these templates are for education industry.
(4) Horizontal attendance sheet template by Time Doctor
This is a daily attendance template that has items regarding measurement for “time in” and “time out”.
The key point of this attendance record is that it allows you to keep a list of all members’ attendance time status up to 10 members. So, this is suitable for SMBs.
(5) The yearly of template of attendance sheet
This is a template for an attendance sheet, and you can manage the status of attendance of the member yearly.
In this template, holidays for each month are listed, making this format suitable for companies whose operations are affected by consecutive holidays. (Edit the template to modify public holidays when the year changes.)
Notes to keep in mind when using Excel for attendance management
While templates can be used for attendance management to reduce wasteful work, there are several points to keep in mind when working with them. The following is a list of points to keep in mind when managing time and attendance in Excel.
You will lose track of the correct numbers
If the time and effort required to record time and attendance is too long, the correct work status may be lost.
For example, if employees have to open and update an Excel file every time they work, or if they have to take more steps than necessary to complete the process, they will not be able to obtain accurate information because they will not be able to complete the process.
If the information on attendance becomes ambiguous, the management will not be able to measure the correct number of work days and overtime hours. Therefore, imprinting should be a simple step-by-step method of completion.
Management methods are complicated
It is important to note that a complex method of managing time and attendance increases the burden on the management.
In many cases, the store managers and general managers who implement attendance management are very busy. However, if “employees do not input their attendance data” or “the information they input needs to be sorted out manually,” the burden of time and attendance management will become heavy, cutting into the time that can be spent on other tasks.
Therefore, introducing a tool that makes it easy to check attendance and record information will help reduce the amount of man-hours wasted on time and attendance management. For example, a simple information sharing tool like Stock can help both employees and managers solve the burden of time and attendance management.
Best tool for recording and managing attendance
Below is the best tool that are easy to use for recording and managing attendance.
You can easily create an attendance record using an Excel template. However, with Excel, the number of files increases each time information is updated, management is likely to become complicated, and simultaneous editing by multiple people is not possible.
Using an IT tool to record work status makes it easier to check and update information, and reduces the burden of attendance management. In particular, if the tool is simple enough for anyone to use, it can be quickly integrated into the workflow, even if many members are not familiar with IT.
In conclusion, the tool that should be introduced to your company is Stock, which is easy to use even for non-IT company members and helps improve the efficiency of attendance management.
Stock records information using text and tables in “Notes”, which are then organized in intuitive “Folders”. Another key feature is that “Message” tied to notes allow you to exchange information about attendance without mixing topics.
Stock| A tool that allows anyone to easily manage attendance information
The simplest tool to stock information "Stock"
https://www.stock-app.info/en/
Stock is the simplest tool to stock information. Stock solves the problem, "there is no easy way to stock information within the company".
With Stock, anyone can easily store all kinds of information, including text information such as requirements, images, and files, using the Note feature.
In addition, by using the "Task" and "Message" functions, you can communicate with each topic described in the Note, so that information is not dispersed here and there and work can always be carried out in an organized manner.
＜Why do we recommend Stock?＞
- A tool for companies that are not familiar with ITYou don't need to have any IT expertise to get started.
- Simple and usable by anyoneStock is so simple that anyone can use it without any unnecessary features.
- Amazingly easy information storing and task managementIt is amazingly easy to store information such as shared information within a company, and intuitive task management is also possible.
＜Stock's pricing＞
- Free plan ：Free
- Business plan ：$5 / User / Month
- Enterprise plan ：$10 / User / Month
Summary of Excel templates for attendance management and notes of it
We have focused on 5 Excel templates that can be used for attendance management and notes for using Excel template.
In order for a company to properly coordinate the work of its employees while adhering to social rules, attendance management is essential. However, it is important to note that if the method of managing attendance is complicated, employees may fail to enter their time and the burden on the management may increase.
The best method for managing attendance is to use “IT tool” in terms of being able to consolidate recorded information and communications. While there is tool that specializes in recording attendance, information sharing tools can be used as a means of sharing internal information as well as content related to working hours.
In conclusion, the best tool to use for time and attendance management is Stock, an information sharing tool that is intuitive and easy for anyone to use.
It only takes 1 minute to register for free, so using Stock and create a system that makes it easy for both employees and managers to record and manage attendance.
