One of the most important reports in the construction industry is the “construction report”, which is created how the progress of construction. The construction report is a document that informs the client that work has been completed, so it is necessary to include important information without omission.
However, many people may be troubled by the fact that the format of the report is not standardized within the company, and information is likely to be omitted.
In this issue, we will focus on how to write a construction report and recommend templates for below people.
- “I want to unify the format of construction reports.”
- “We want to use a template that fits our operations.”
- “I want to solve the hassle of not only creating but also sharing and managing reports.”
If so, this article will help you create effective construction reports using templates and solve the burden of management.
Contents
What is a construction report?
A construction report is a document that informs the prime contractor and other parties regarding progress of the daily construction work.
In addition to informing the client of the progress of construction, a construction report also indicates when fixed assets have been recorded and serves as proof of any problems that may have occurred. Therefore, care must be taken to ensure that no items are omitted and that the report is thoroughly managed after it is prepared.
For example, if you use a template, the items are predetermined and you can prevent information from being omitted. Also, since you do not have to think of a format from scratch, you can shorten the time required for creation.
How to create a construction report
This section explains how to write a construction report. The following is a guide to help you provide the prime contractor with the right amount of information.
Basic items in a construction report
Below are the basic items of a construction report. No matter what format is used, the following items must be included.
- Construction period
- The name of construction site
- Construction cost (contracted amount)
- Name of construction contractor and person in charge
First, the period during which the construction work is performed should be described. In the case of a long-term construction project, the start date and the completion date should be listed.
The name of the construction site should include the name of the building where the construction work was done, the name of the store, or the name of the site. Also, be specific about which parts of the building were actually constructed and how they were constructed.
Enter the contract amount stipulated at the time of the contract. Do not forget to issue receipts and delivery slips, and keep them in a safe place.
List the names of the construction contractor and the person in charge. Note that in some cases, in addition to the name, a company seal or personal seal is required.
By keeping the above basic items in mind when creating a construction report, you will be able to convey information without excesses or deficiencies.
Items that should be included as needed
The following is a list of items that should be included when necessary.
- Photographs of construction site
- Material details
In some cases, the prime contractor may require photos of the construction. In some cases, photos during construction may also be required, so it is recommended to take photos as appropriate.
A quality report on materials may be requested. Therefore, it is effective to order a shipping certificate or take photos during construction.
Thus, since the items to be included will vary depending on the wishes of the prime contractor, it is important to also agree on the contents of the report at the meeting stage.
3 free templates for construction reports
Below are templates of construction reports in Excel and GoogleSheets formats for easy download and use.
ProjectManager
This is an ProjectManager construction estimate report template.
You can not only convey the status simply by using 6 status of template, but also visualize
Smartsheet
This is a construction project timeline report template by Smartsheet.
Since this template has the functions in advance that visualize the progress of work, and output diagram of the roadmap until deadline.
Office Template Online
Here is a template for a construction report from Office Template Online.
The template has comprehensive items whether team communication with public and using tools for construction site and so on. And the member can write activity and other comments freely.
However, with Excel or Google Sheets reports, a file must be created for each report, and management can easily become complicated. Therefore, use a tool like Stock, which allows you to centrally manage all reports, to ensure thorough management after creation.
Points to keep in mind when creating a construction report
The following is a list of important points to keep in mind when preparing a construction report. Know the following points to prevent problems before they occur.
Confirm submission deadlines
When writing a report, pay attention to the submission deadline.
Delays in meeting submission deadlines can affect the credibility of the entire company, so be sure to check the deadlines. Especially for companies with a large number of construction projects, it is easy for omissions to occur in the preparation of reports, so proper task management is essential.
In addition, if you take notes on the construction work while it is being performed, you can avoid a situation where the deadline is not met because of the time it takes to prepare the report.
Thoroughly manage the report after it is prepared
It is important to manage the construction report after it is prepared.
A construction report is not only a report of the status of construction, but also a certificate when accounting or when a problem occurs. Therefore, it is important to thoroughly manage the report after it is prepared.
However, if the report is prepared on paper, storage space must be reserved, and it may be lost or damaged. Also, in the case of Word or Excel, you will not be able to manage the huge amount of files, and you will not be able to find the report you need quickly.
Therefore, use IT tools to manage reports in easy-to-read folders. For example, Stock, an information management tool that allows you to create your own templates, effectively centralizes the creation and management of reports.
Best tool for the easiest management of construction reports
Below the easiest tool for managing construction reports.
While Excel and Google Sheets templates can reduce the amount of time and effort required to create these reports, they also have the disadvantage of complicated file management, so care must be taken.
With storing the documents in an IT tool can provide a system for quickly finding the necessary documents. However, if the tool is multifunctional and complicated to operate, employees who are not familiar with IT will not be able to use it, and as a result, it will not be widely used within the company.
Therefore, your company should choose to implement Stock, which is so simple that even a non-IT company’s employees can use it immediately.
“Note” of Stock can store all kinds of information, including files and images, and advanced “search functions” allow you to quickly find the information you want. In addition, “Task” are tied to the Note, so you can keep track of deadlines even when you have multiple reports to deal with.
Stock｜A simplest tool that even anyone can use it
The simplest tool to stock information "Stock"
https://www.stock-app.info/en/
Stock is the simplest tool to stock information. Stock solves the problem, "there is no easy way to stock information within the company".
With Stock, anyone can easily store all kinds of information, including text information such as requirements, images, and files, using the Note feature.
In addition, by using the "Task" and "Message" functions, you can communicate with each topic described in the Note, so that information is not dispersed here and there and work can always be carried out in an organized manner.
＜Why do we recommend Stock?＞
- A tool for companies that are not familiar with ITYou don't need to have any IT expertise to get started.
- Simple and usable by anyoneStock is so simple that anyone can use it without any unnecessary features.
- Amazingly easy information storing and task managementIt is amazingly easy to store information such as shared information within a company, and intuitive task management is also possible.
＜Stock's pricing＞
- Free plan ：Free
- Business plan ：$5 / User / Month
- Enterprise plan ：$10 / User / Month
Summary of how to create a construction report and templates
We have shown you how to create a construction report and recommended templates.
If you use a template to create a construction report, you can avoid omitting items and save yourself the time and effort of creating the report from scratch. However, it is important to note that using Word or Excel, the number of files increases each time a report is created, and management becomes complicated.
Storing them in an IT tool solves the need to open the file and check the contents. However, if the tool is multifunctional, employees will not be able to use it and it will not spread throughout the company, so choose a tool that “anyone can use quickly”.
In conclusion, your company should implement Stock, a simple tool that even anyone can easily create and manage reports, is a must.
Free registration only takes 1 minute, so using Stock to create and manage your reports without any hassle.
