Documentation in business is essential for sharing information within the company and communicating with business partners. However, if you are out of the office a lot, you may not have time to open your computer, and you are forced to create documents after returning to the office.
On the other hand, there are many apps for creating documents that can be used on smartphones these days. Some of you may be considering the introduction of an app to streamline your document preparation, but may be troubled by the fact that you do not know which service is best suited for your needs.
In this issue, we will focus on 7 best document creation apps that can be used on smartphones. And this article is for below people.
- “I am looking for a document creation app, but we do not know which one is right for our company”.
- “I don’t want to make a mistake in introducing a document creation app, and want to introduce it based on the selection points”.
- “I am looking for a document creation app that is easy to use for all members of your company”.
This article will help you understand how to choose a document creation app and determine the best app for your company.
Contents
- 1 7 best apps for creating and sharing documents
- 1.1 Stock｜The easiest notebook-based information sharing app for creating documents
- 1.2 Microsoft Word｜Widely used writing app
- 1.3 Google Docs｜A document app that allows simultaneous editing
- 1.4 Evernote｜Memo app that supports handwriting
- 1.5 Pages｜An app that create text with a well-designed layout on your iPhone.
- 1.6 Zoho Writer｜Word processor app that also supports Word integration
- 1.7 Canva｜An app for creating documents for proposals and presentations
- 2 How to choose a document preparation app
- 3 3 merits of using a document creation app
- 4 Summary of 7 best document apps for smartphones
7 best apps for creating and sharing documents
Below are 7 document creation apps that you can use on your smartphone.
With document creation apps, you will not have to return to your office to create documents on your computer, making your work more efficient. However, if the operation feel differs between the computer and the smartphone, work speed may decrease due to the difficulty of use.
In addition, if the app is multifunctional, employees will not be able to master it, and unnecessary training costs will be incurred. When selecting a document preparation app, choose an app that has no excess or insufficient of functions and can be easily used by anyone.
In conclusion, the app that should be introduced in your company is Stock, which has no excess or insufficient of functions necessary for document preparation and can be easily used by people in non-IT companies.
What you write in a Stock of “Note” is instantly shared with any member of the team and can be easily printed from your phone. Another great feature is that “Message” associated with the notes can be used to exchange information about the contents of the document without mixing topics.
Stock｜The easiest notebook-based information sharing app for creating documents
The simplest tool to stock information "Stock"
https://www.stock-app.info/en/
Stock is the simplest tool to stock information. Stock solves the problem, "there is no easy way to stock information within the company".
With Stock, anyone can easily store all kinds of information, including text information such as requirements, images, and files, using the Note feature.
In addition, by using the "Task" and "Message" functions, you can communicate with each topic described in the Note, so that information is not dispersed here and there and work can always be carried out in an organized manner.
＜Why do we recommend Stock?＞
- A tool for companies that are not familiar with ITYou don't need to have any IT expertise to get started.
- Simple and usable by anyoneStock is so simple that anyone can use it without any unnecessary features.
- Amazingly easy information storing and task managementIt is amazingly easy to store information such as shared information within a company, and intuitive task management is also possible.
＜Stock's pricing＞
- Free plan ：Free
- Business plan ：$5 / User / Month
- Enterprise plan ：$10 / User / Month
Microsoft Word｜Widely used writing app
＜Features of Microsoft Word＞
- Excellent proofreading functions
- Templates useful for document creation are distributed.
Automatic checking of grammar, punctuation, and spelling due to typos is provided.
Microsoft provides templates that can be used for scheduling, creating flyers, etc. If you subscribe to a paid subscription plan, you can use highly functional templates.
＜Notes of Microsoft Word＞
- Not suitable for real-time message exchange
- Fixed-price plans include other Office tools
Although Word has the ability to leave comments on documents, it is difficult to exchange messages in real time. Therefore, you must use e-mail or another tool to communicate.
The fee includes not only Word but also Excel, PowerPoint, and other Office tools, making the cost high for companies considering the use of Word alone.
＜Price of Microsoft Word＞
If you want to use of Word, you need to register any plans below.
- Microsoft 365 business Basic: $6.00/user/month
- Microsoft 365 Apps for business: $8.25/user/month
- Microsoft 365 Business Standard: $12.50/user/month
- Microsoft 365 Business Premium: $22.00/user/month
Google Docs｜A document app that allows simultaneous editing
＜Features of Google Docs＞
- Simultaneous editing is possible
- Supports offline use
Multiple members can edit a single document at the same time.
Supports use in environments without an Internet connection.
＜Notes of Google Docs＞
- The capacity limit for free use is limited to 15 GB per user.
- Small number of fonts
Free Google account users are limited to 15 GB of storage space, which is the same amount of space used by Google Drive and Gmail in addition to Google Docs, so there is a risk of running out of data space in the future.
The number of fonts available by default is small, and only common typefaces are provided. To input text in well-designed typefaces, you will need to add Google Fonts or take other measures.
＜Price of Google Docs＞
If the storage you use will be over 15 GB, you need to register below plans.
- Business Standard: $12/user/month
- Business Plus: $18/user/month
- Enterprise: You need inquiry
Evernote｜Memo app that supports handwriting
＜Features of Evernote＞
- Handwriting support
- Can be linked with external tools
You can leave information not only in text and charts, but also by handwriting.
It can be linked with external tools such as Gmail, Slack, and Microsoft Teams.
＜Notes of Evernote＞
- There is a risk of not being able to use it due to its multiple functions
- Free users are limited in the number of devices they can sync to.
Evernote has many functions in addition to the notebook function for creating documents, which may be difficult to use if you are not familiar with IT.
With the free version, data can only be synced to 2 devices.
Evernote fee structure
If you consider prerequisite to use Evernote for team, you need to register EVERNOTE TEAMS plan.
- FREE： Free of charge
- PERSONAL (for individuals): $14.99/month (monthly payment)
- PROFESSIONAL (for individuals): $17.99/month (monthly payment)
- EVERNOTE TEAMS (for business teams):$14.99/user/month (monthly payment)
Pages｜An app that create text with a well-designed layout on your iPhone.
＜Features of Pages＞
- Easy to create well-designed documents
- Excellent compatibility with Apple products
Pages is equipped with well-designed templates and is suitable for creating documents such as flyers.
The iPhone and Mac have different screen sizes, but the advantage is that the creation screen is automatically optimized for the device used.
＜Note of Pages＞
- It takes time to become proficient in its use.
- Cannot open “.pages” file on Windows
Because it is difficult to use, it may take time to become proficient in its use. Therefore, companies that want to start in-house operation immediately should be careful.
Although you can creating documents, the members who use Windows cannot open the file that is made by Pages because of file extension is “.page”.
＜Price of Pages＞
- Free of charge.
Zoho Writer｜Word processor app that also supports Word integration
＜Features of Zoho Writer＞
- Equipped with AI-assisted document creation
- Collaborative editing can be toggled
Equipped with “Zia,” a function that automatically checks the readability and grammar of text using AI.
Documents can be edited collaboratively, and it can be set so that no other members can edit the document once it is completed.
＜Notes of Zoho Writer＞
- Must be used in English
Zoho Writer must be used in English, so it may be difficult to use.
＜Price of Zoho Writer＞
The free version is available only for individuals. To use the version for organizations, a subscription to Work Drive, Zoho Workplace, or Zoho One is required.
WorkDrive
- STARTER: $2.50/user/month
- TEAM: $4.50/user/month
- BUSINESS: $9.00/user/month
Zoho Workplace
- STARTER: $3/user/month
- PROFESSIONAL: $6/user/month
Zoho One
- ALL EMPLOYEE PRICING: $45/user/month (assuming purchase of accounts for all employees)
- FLEXIBLE USER PRICING: $105/user/month (plan with a flexible number of accounts)
Canva｜An app for creating documents for proposals and presentations
＜Features of Canva＞
- Documents can be created according to the purpose of use
- A full range of functions for creating documents with a focus on design
Canva allows you to create documents for “marketing,” “business,” “printing,” and other uses.
Canva offers a full range of functions for creating documents with a particular design, such as “freely process photos” and “transform text”.
＜Notes of Canva＞
- Free use is limited to 5 GB storage.
- Only one paid plan for teams
For free use, strage of Canva is limited to 5 GB.
The only paid plan that can be used by multiple users is “Canva for Teams” that the minimum number of users is 5.
＜Price of Canva＞
- Canva Free: Free of charge
- Canva Pro (for 1 user only): $14.99/month
- Canva for Teams: $24.99/total of first 5 users/month
How to choose a document preparation app
Here is how to choose a document preparation app. To start operating the app immediately, check the following points when selecting it.
- Can anyone use it easily?
- Is it easy to share with members?
If you choose an app that allows any member of your company to easily create and organize documents, you can start using it on the same day, allowing you to work smoothly without slowing down the speed of your operations.
If the app has a sharing function, you can quickly share documents without the hassle of using a separate messaging tool.
In this way, if an app is easy to use for everyone and has a sharing function, you can carry out your work efficiently.
3 merits of using a document creation app
Here are some of the merits of using a document preparation app. This is a must-see for teams whose documentation procedures have become cumbersome and are negative affecting the speed of their work.
(1) Work from anywhere and at any time
The merit of document preparation apps is that you can work regardless of time and location.
Documentation apps allow you to edit documents on any PC or smartphone device. This means that you can easily access documents while on the go, allowing you to work more efficiently.
In addition, the app can be connected anywhere there is an Internet connection, so team members can work together smoothly even if they are located far from each other. The merit is that there is no limit to the environment in which documents can be created.
(2) Quick creation of easy-to-read documents
Another merit is the ability to quickly create easy-to-read documents.
Some document creation apps have template and grammar checking functions. While manual layout and proofreading can be time-consuming, using the functions of a document creation app will save you time.
The time spent on document creation is reduced, allowing the user to focus on other tasks that need to be done, leading to improved work efficiency. In this way, the functions provided by the app will help you avoid wasting time on paperwork.
(3) Ability to utilize past data
Third merit is the ability to utilize past data.
If you save data in the document creation app, you can quickly work on a new document by utilizing past data. In addition, if the app can manage the created documents in an easy-to-read manner, the know-how gained from past documents can be used for business purposes.
In this way, even new employees can create documents without confusion because they can use past data as know-how while creating documents.
Summary of 7 best document apps for smartphones
We have introduced 7 document creation apps that can be used on smartphones.
Documentation apps offer the merit of being able to quickly create easy-to-read documents and work at any time or place. In addition, in selecting an app, choose a service that makes it easy to “create, organize, and share” documents.
In addition, when considering a document creation app that can be used on a smartphone, it is important to make sure that it is as easy to use as the PC version. Introducing an app with a screen display that differs significantly from the PC version will cause confusion among internal company members who use the app.
In conclusion, the best document creation app is Stock, an information sharing tool that can be operated intuitively even by non-IT company members and is easy to use on a smartphone.
Free registration only takes 1 minute, using Stock to facilitate the creation and management of documents.
