It is important to enact for saving discipline to employees, so that they work comfortably.
However, many people may be concerned that they do not know how to prepare employment regulations. Then, you should use the template for efficiency to create employee handbook in case.
In this issue, we will focus on 5 best templates of employment handbook and points to note for below people.
- “I am looking for a template for employment regulations.”
- “I want to create employee handbook, but I don’t know how to create it.”
- “I want to know what to keep in mind when creating employment regulations.”
This article will not only help you find a template for employee handbooks, but also help you understand how you should operate your work rules.
Contents
- 1 What is employee handbook?
- 2 What have items to be written in employee handbook?
- 3 5 best templates for employee handbook
- 4 Points to keep in mind after creating employee handbooks
- 5 A tool for safely disseminating employee handbooks and all information
- 6 Summary of 5 business rule templates for employee handbook
What is employee handbook?
Employee handbook is rules that summarize “working conditions for workers” and “rules in the workplace”.
Although there is not law that creating employee handbook is mandatory, as federal and state-specific employment and labor laws are differed, we recommend you have to create before establishment subsidiary on abroad.
Employee handbook is encouraged to do so because of the “advantages, such as avoiding labor troubles”.
What have items to be written in employee handbook?
There are some items of employee handbook when you create it, this section introduces the policies that should be written in it below.
- Code of conduct
- Discrimination is prohibited
- Compensation and benefits
- Policies for joining and leaving the company
- Letter of acceptance
Including items such as code of ethics,
dress codes, safety of workplace, attendance requirements.
Show employees that the organization will not tolerate discrimination or harassment of any kind.
Write the conditions regarding salary benefits. If there is changes, you should refresh the contents.
Explain the basic conditions of employment and flow of when an employee leaves the company.
Signing an acknowledgment of understanding to avoid discrepancy between employer and employee.
As mentioned above, it is recommended to create work rules to avoid conflicts and problems with employees, regardless of the number of employees.
5 best templates for employee handbook
Below are 5 best templates and for employee handbook. Refer to these templates and templates to create your own work rules.
Employee handbook by Venngage
This is the template that is sophisticated for employee handbook provided by Venngage.
This is composed by 5 pages, and you can customize intuitively the contents according to your company. If you use this template, you need to subscribe.
Employee handbook by ClickUp
This employee handbook template that is used in ClickUp which is project management tool provided by ClickUp.
It is not only easy to operate, but also customizable when the updating is needed. Also, included 8 items such as standard of conduct, communication policies and so on.
Employee handbook by Simul
This simple employee handbook template provided by Simul.
Since this template is simply composed by 4 items: Overview, Operation, Standards of conduct, other policies, it is for SMB.
Employee handbook by Legaltemplates
This employee handbook template provided by Leagaltemplates.
Be careful that the free trial of Legaltemplates is only 7 days, if you want to use various templates to create other documents, you need to subscribe Legaltemplates.
Employee handbook by Business in a box
This Employee handbook template provided by Business in a box.
You can customize this template with other templates one by one. Various policies of templates for employee handbook in Business in the box is for any industry.
Points to keep in mind after creating employee handbooks
Creating and submitting employee handbooks does not end there.
Below are some points to keep in mind after creating and submitting employee handbooks. Even if you have gone to the trouble of creating the rules, be aware that you may be subject to penalties if you overlook the following points.
Obligation to inform
The first point to note is that after creating employee handbooks, there is an obligation to “make them known” to employees.
Once you have created and submitted your work rules, they will only take effect if you “make them known” to your employees. The term “making the rules known” here means not only informing employees when they are created or changed, but also making the rules “available for employees to check whenever they want to check”.
Therefore, if the employee handbooks are not made available to employees at any time, it is a violation of the “duty to make them known”. Therefore, it is advisable to keep the work rules in a place where employees can easily check them at any time.
Review in accordance with changes in the law
The second point to note is that after creating employee handbooks, it is necessary to “review them in accordance with changes in the law”.
With the recent emphasis on improving work styles, amendments to laws related to human resources and labor issues are being made every year. Therefore, it is necessary to review the employment regulations for each legal revision, and revise and share them as appropriate.
There have been cases in which companies have been sued for overtime payment or unfair dismissal due to failure to review the work rules, so it is important to always update them to the latest version.
A tool for safely disseminating employee handbooks and all information
The following is a tool that can be used to safely disseminate employment regulations to all employees.
If your company many employees on a regular basis, you are required by the Labor Standards Law to submit employee handbooks. We recommend to prepare and submit employee handbooks, as they have the same legal effect as those.
However, the employee handbooks are not the end of the process; they must be kept in a “condition that all employees can check” in accordance with the obligation to make them known to all employees. In addition, since they are periodically reviewed in accordance with changes in the law, “employee handbooks must always be kept up-to-date and shared with all employees”.
Therefore, if you want to manage work rules, you should choose Stock, which has “Note” that allow you to easily share work rules, and changes and revisions are reflected in real time.
“Note” of Stock can be divided into “editable members” and “read-only members” by folder, so there is no need to worry about unauthorized editing. In addition, you can be assured that the notes keep a history of who edited what, where, when, and how.
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In addition, by using the "Task" and "Message" functions, you can communicate with each topic described in the Note, so that information is not dispersed here and there and work can always be carried out in an organized manner.
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Summary of 5 business rule templates for employee handbook
We have focused on the points to note about employee handbooks and free templates mainly.
The employment regulations are required to be prepared, filed, and disseminated to all employees in your company. Also, you must be followed to make them known to all employees so that they will be legally effective and you can avoid labor problems with your employees.
However, since the notification is defined as “being in a condition where all employees can check it at any time”, it must be kept in compliance with the requirements. It is also important that they can be easily amended or changed, since they are reviewed periodically as laws are revised.
Therefore, the best choice for managing work rules is Stock to have a “Note” where work rules can be shared securely with all employees, and where amendments are reflected instantly and easily updated.
It only takes 1 minute to register for free, so using Stock and properly manage your work rules.
