Gmail and Outlook e-mail are convenient tools that allow you to send messages with attachments. However, when you try to send a message with an attachment, the message may fail to send due to an error.
Many of person may have experienced the frustration of not being able to send a file attachment that you need to share right away.
In this issue, we will introduce the typical causes of attached files not being sent by e-mail and 3 remedies for below people.
- “I do not know why I can not send attachments.”
- “I want to know what to do when attached files cannot be sent.”
- “I want to find a useful tool to solve the complexity of file attachments.”
If you refer to this article, please refer to this article to learn how to send attachments reliably and share information without burden.
Contents
3 solutions for when you cannot send attachments by e-mail
Below are 3 solutions for when you are unable to send attachments via email. If you need to share attachments as soon as possible, do so immediately.
Convert the file
The first way to send an attachment is to “convert the file format”.
For example, converting a file to zip format will compress it and reduce its size, allowing you to send large amounts of data or multiple files. “Compression” can be selected by selecting the file to be sent and right-clicking on it.
Also, if you cannot attach a file to an e-mail because of its file format, change the file extension (the indication of .docx, .xlsx, etc. after the file name). On the other hand, changing the file extension may cause the file to not open, so it is necessary to confirm that the file can be expanded before sending.
Thus, changing the file format may allow you to send attachments.
Sending multiple times
The second way to send attachments is to send files in multiple installments.
Attaching multiple files to a single email may exceed the amount of data that can be sent. Therefore, by sending multiple emails, you can send attachments without exceeding the maximum capacity of the email.
As described above, when sending a batch of files and an error occurs, divide the mail into multiple mails so that the capacity limit is not reached. However, creating several attached e-mails is time-consuming and involves the risk of omitting to send the file or sending it incorrectly.
Utilize external tools
The third way to send attachments is to use external tools.
If you must send attachments by e-mail, use a “file transfer service” to share large files. On the other hand, be aware that many free file transfer services do not guarantee security, and there is a precedent of information leakage.
In addition, separating file “management” and “sharing”, such as “sending a file saved in One Drive as an attachment to an e-mail”, is the root cause of the complexity of information sharing. Therefore, it is advisable to use “tools that allow file management and sharing at the same time” on a regular basis.
In conclusion, the best solution to solve the email attachment problem is to use a tool such as Stock, which solves the need to send emails because the stored information is shared with members in real time.
What are the typical causes of not being able to send attachments by e-mail?
Here are typical causes of email attachments not being sent. There are 2 types of reasons behind the failure to send attachments: “there is a problem with the sending/receiving environment” and “there is a problem with the file itself”.
The recipient has restrictions
If the recipient has a receiving limit, you will not be able to send the attachment.
The reason for this is that the specification of the inbox is such that if the capacity limit is exceeded, the e-mail will not be received. In addition, an increasing number of companies have recently banned “e-mail with attachments” for security reasons.
When an e-mail transmission fails, it is necessary to check “whether there is a problem with the other party’s system”, etc. If a company does not accept e-mail with attachments, send the file by means other than e-mail.
Slow communication speed
Slow communication speed at the time of sending e-mail is another reason why attached files cannot be sent by e-mail.
If communication conditions at the time of sending e-mail are poor, it will take time to send the file and the file cannot be sent. Since communication is affected by the data transmission and Wi-Fi speed of the smartphone, check the situation when sending fails.
Thus, a certain communication speed is required to send attachments smoothly by e-mail. However, by utilizing a light-operating tool such as Stock, you can share information with little effect on communication speed.
Large file sizes
One of the biggest reasons for not being able to send attachments is “file oversize”.
To send a large attachment file, you need to send an email multiple times or use a “file transfer service”. However, sending multiple e-mails is time-consuming, and many companies prohibit the use of “file transfer services” due to security concerns.
As described above, even with various countermeasures, the complexity of exchanging large data via e-mail cannot be olveed. Therefore, companies need to create a “mechanism for information sharing that does not involve e-mail”.
Best tool for non burden of file sharing and managing
Below we introduce tool that can solve the burden caused by sharing attachments.
To ensure that attachments are shared, it is important that the capacity does not exceed the limit. For this reason, file transfer services are an option, but many companies prohibit file transfer services for security reasons, making them unsuitable for business use.
A highly secure information sharing tool can be used to easily share files without the use of e-mail. However, multifunctional tools cannot be utilized by employees who are not familiar with IT, and file sharing cannot be made more efficient.
Therefore, choose a tool that allows everyone in your company to share information with simple operations. So, your company should choose to use Stock, which allows anyone in non-IT companies to easily share information internally and externally without using e-mail.
“Note” of Stock allows users to organize information into folders by content, solving the need to search for email attachments. You can also send “Message” tied to the notes, so you can share information in writing without mixing topics.
The simplest tool to stock information "Stock"
https://www.stock-app.info/en/
Stock is the simplest tool to stock information. Stock solves the problem, "there is no easy way to stock information within the company".
With Stock, anyone can easily store all kinds of information, including text information such as requirements, images, and files, using the Note feature.
In addition, by using the "Task" and "Message" functions, you can communicate with each topic described in the Note, so that information is not dispersed here and there and work can always be carried out in an organized manner.
＜Why do we recommend Stock?＞
- A tool for companies that are not familiar with ITYou don't need to have any IT expertise to get started.
- Simple and usable by anyoneStock is so simple that anyone can use it without any unnecessary features.
- Amazingly easy information storing and task managementIt is amazingly easy to store information such as shared information within a company, and intuitive task management is also possible.
＜Stock's pricing＞
- Free plan ：Free
- Business plan ：$5 / User / Month
- Enterprise plan ：$10 / User / Month
Summary of causes and solutions when attachment files cannot be sent by e-mail
We have introduced some solutions and causes when you cannot send an attachment file by e-mail.
The measures to take when you fail to send an e-mail with an attached file include “sending the file multiple times” and “using a file transfer service”. However, no matter what measures are taken, the complexity of exchanging files by e-mail itself cannot be resolved.
Even if you are able to send an e-mail, if the recipient does not save the attached file properly, you will not be able to find the information you need later. In order to work smoothly, you need “a tool that allows you to easily share information in real time without using e-mail”.
Therefore, to easily share all kinds of information, using “Stock,” a simple information sharing tool that can be used
by employees who had not used IT tool in non-IT companies. It is currently used by more than 200,000 companies, mainly non-IT companies.
Free registration takes only a minute, so using Stock and solve the burden out of sharing information via email.
