In the workplace, a variety of issues arise from a combination of internal and external factors. In order to increase corporate profits, it is necessary to solve these issues accurately and speedily.
However, since there are various types of issues that arise within a company, many people in charge may be troubled by the fact that they have been left without concrete solutions.
In this issue, we will focus on specific 3 best common issues that tend to occur in the workplace, their solutions, and the risks of neglecting issues for below people.
- “I want to improve the current situation where issues that occur in the workplace are left unattended.”
- “I want to get rid of issues that tend to occur in the workplace in advance.”
- “I want to create a comfortable environment by resolving issues in the workplace.”
If you are in charge of a company that wants to create a comfortable environment, this article will help you to efficiently improve your company’s operations based on the issues that tend to occur in the workplace and the solutions to those issues.
Contents
3 concrete examples of common issues in the workplace
Here are 3 examples of issues that are common in the workplace. Understand the exact causes and identify solutions.
(1) Inadequate office environment
The first issue in the workplace is inadequate office environment.
For example, the physical environment, including the Internet environment for using computers and the air conditioning system, are factors that directly affect employees’ work efficiency. Therefore, resolving issues in the office environment will not only reduce employee burden, but also improve performance.
Another effective way to improve the office environment is to create a system to reduce the procedures and time required for work by appropriately the company’s internal operations.
Issues in the office environment can affect employees’ work efficiency, so be sure to address them promptly.
(2) Skill personalization
The second issue in the workplace is the personalization of skills.
This is a problem that can occur in any company, and is caused by the lack of a mechanism to share the “skills” and “know-how” accumulated by veterans with a wealth of work experience. To begin with, many companies do not have an environment in which information can be shared smoothly throughout the workplace.
In addition, the wide range of work per employee in small and medium-sized companies makes it difficult to allocate training costs, which accelerates the process of personalization.
Thus, the background to this personalization of skills is the current lack of an environment in which the skills and know-how of experienced employees can be shared and trained.
(3) Lack of cooperation among employees
The third issue in the workplace is the lack of cooperation among employees.
One reason for the lack of cooperation among employees is caused by the communication tools they are using. For example, if employees use a number of different tools within the company, they may not remember where or what they have communicated, or they may find it tedious to switch back and forth between tools, making it a chore to communicate with each other frequently.
And as communication becomes a hassle, communication gradually decreases. Eventually, progress reports such as “how much work is progressing” will become less frequent, and there will be delays in covering up problems or mistakes that have occurred.
Therefore, a tool like Stock, which has not only a “Note” to keep internal information but also a “Message” to communicate with members, is the best choice. This solves the need to use multiple tools and cuts down on operating costs.
3 solutions to workplace challenges that companies can make
Here are 3 ways of solutions can improve their workplace environment. Based on the causes of the challenges your company is facing, you can develop improvement measures to address the root causes of your workplace issues.
(1) Create a work environment that incorporates employee opinions.
To improve the work environment, it is effective to incorporate the opinions of employees who actually work in the workplace.
For example, if an employee says, “There is a lot of analog information sharing, and I have to watch my face and timing to share information”, using IT tools for information sharing will allow employees to report status without worrying about timing, and prevent task omissions by setting up notifications.
As a key to obtaining opinions from employees, do not ask abstract questions such as “What are the issues in the workplace?” but rather ask specific questions such as “Are there any problems you are having when you are working on ×× tasks?”
In this way, if you have a system that reflects the real voices of your employees, you can create a comfortable work environment and, as a result, improve employee performance.
(2) Create a work manual or SOP
Creating job manuals or SOP is an effective way to prevent the skills from becoming a one-size-fits-all approach.
If there is a operations manual and SOP, anything that is not understood in the work can be immediately checked in the manual and SOP. In addition, since the work manual unifies the work procedures, training and time costs can be reduced at once.
On the other hand, the creation of a manual and SOP places a burden on the person in charge of creating it and the leader at the beginning. However, in the long run, it plays an important role in improving the quality and speed of work.
(3) Stimulate communication in the workplace
To ensure smooth information sharing, internal communication must be activated.
There are several ways to activate communication, including changing corporate culture and rules. However, as a physical approach first, we recommend introducing tools that allow everyone to share information without burden.
This is because if the tools for employees to communicate and report to each other are not easy to use, and a feeling of “information sharing is a hassle” develops, this alone will raise the bar for communication.
Therefore, it is appropriate to first introduce a simple information sharing tool such as Stock with the goal of enabling everyone to share information without burden.
Best tool for solving various workplace issues
Below is the best tool that can solve workplace issues.
Creating manuals and SOPs is an effective way to prevent “skills personalization”, an issue that tends to occur in many workplaces. Also, to prevent “problems caused by lack of cooperation among employees”, it is important to activate communication and create a situation where information can be shared immediately.
The introduction of IT tool is suitable for “creating manuals” and “activating communication”. However, if tool is introduced suddenly, employees may not be able to use them, and it may take time for them to become familiar with them.
Therefore, the best tool for improving workplace issues is the tool Stock, which allows even non-IT company employees old to easily create manuals and share information.
“Note” of Stock allows users to easily accumulate manuals, including business know-how, and to easily access necessary information. In addition, since “Message” can be tied to the Note, employees can easily communicate with each other without mixing up topics.
Stock｜The simplest tool even for anyone in non-IT companies
The simplest tool to stock information "Stock"
https://www.stock-app.info/en/
Stock is the simplest tool to stock information. Stock solves the problem, "there is no easy way to stock information within the company".
With Stock, anyone can easily store all kinds of information, including text information such as requirements, images, and files, using the Note feature.
In addition, by using the "Task" and "Message" functions, you can communicate with each topic described in the Note, so that information is not dispersed here and there and work can always be carried out in an organized manner.
＜Why do we recommend Stock?＞
- A tool for companies that are not familiar with ITYou don't need to have any IT expertise to get started.
- Simple and usable by anyoneStock is so simple that anyone can use it without any unnecessary features.
- Amazingly easy information storing and task managementIt is amazingly easy to store information such as shared information within a company, and intuitive task management is also possible.
＜Stock's pricing＞
- Free plan ：Free
- Business plan ：$5 / User / Month
- Enterprise plan ：$10 / User / Month
The risk of neglecting workplace issues
Every workplace is riddled with issues such as “work personalization” and “mistakes due to lack of coordination”. And if those work issues are left unchecked, the following risks will occur.
- Work becomes more and more personalized, and know-how is not accumulated within the company
- Performance declines and employee retention deteriorates
- Failure to communicate leads to work errors
The specialized know-how and skills of veteran employees are valuable information resources that should be accumulated within the company. However, if there is no environment to educate and share the know-how, the work becomes more and more individualized, resulting in problems such as reduced work efficiency when the person in charge is not available.
If the work environment in which employees spend their time is poor, they will experience excessive burden outside of work. As a result, this can lead to poor employee performance, turnover, and leaves of absence.
If information is not shared properly, it is more likely to lead to mistakes and problems. In business, minor mistakes can cause major damage, so information that needs to be communicated must be shared appropriately.
As mentioned above, there are many risks lurking in the workplace, and solutions need to be put in place before they become apparent.
Summary of best common workplace issues and improvement measures
We have focused on specific examples of common issues in the workplace, solutions, and the risks of leaving issues unaddressed.
If issues that arise in the workplace are left unaddressed, they can lead to poor employee performance and serious company-wide mistakes. Therefore, it is important to quickly promote “digitization of internal information” and “facilitation of information sharing” in order to resolve issues.
However, multifunctional tool that employees find “difficult to use” should be avoided, as information sharing itself can be a chore. Therefore, when selecting a tool, focus on whether it is simple enough for anyone to use intuitively.
And teams that are actually solving workplace issues, like Stock, have implemented tools that even person from a non-IT company can use easily.
It only takes 1 minute to register for free, so using Stock and get to the root of what’s causing your workplace issues.
