Nowadays, file management systems are widely used in companies. If you choose a service that supports smartphones, you can easily check and share files even when you are out of the office, leading to a smooth work system.
For example, one of the typical file sharing applications is “MEGA”. On the other hand, there may be many people who have heard of MEGA but do not know what makes it different from other services.
In this issue, we will provide a complete guide of MEGA’s functions, usage, fees, and reviews for below people.
- “I am thinking about introducing MEGA, but I don’t have an image of its operation.”
- “I have heard of MEGA, but I don’t know what kind of functions it has.”
- “We want to solve file sharing issues immediately.”
If so, this article will not only help you understand how to use MEGA, but also help you find the essential app for information management in the future.
Contents
What is MEGA?
Below is a description of MEGA’s features and functions. Check the differences from similar file sharing apps and determine if it is the right app for your company.
Differences between MEGA and other file sharing apps
Refer to：MEGA Official site
MEGA is one of the cloud-storage for file management released by Mega Limited.
No user registration is required for file sharing, so you can use it without troublesome settings. In addition, text chat and voice calls are also possible by using MEGAChat, which is a collaborative function.
Therefore, the ability to not only share files but also communicate within the application is a big difference from other file-sharing applications.
Three basic functions of MEGA
The following are the 3 basic functions of MEGA.
- File Sharing
- Synchronization function
- Communication function
Members can share files with other members even with a free plan. For paid plans, passwords and expiration dates can also be set, reducing the risk of information leaks.
Data on PCs, smartphones, and other devices can be automatically synchronized on the cloud. This means that data does not have to be stored each time it is used, so it can be used without worrying about the amount of space on the device.
Communication is possible via chat and video calls. Furthermore, since files can be shared via chat as well, there is no need to share files via e-mail or other means.
These functions are the basic features of MEGA. MEGA is also equipped with a wealth of other features that help improve business efficiency.
Comparison of MEGA’s pricing
Below is a chart comparing MEGA’s pricing.
| Free membership | Pro I | Pro II | Pro III | Pro Flexi | Business | |
|---|---|---|---|---|---|---|
| Fee per user (monthly payment) | Free | $9.06/month | $18.12/month | $27.17/month | Depends on the number of user | $16.32/month |
| Storage | 20GB | Up to 16TB | Up to 16TB | Up to 16TB | starting at 3 TB | starting at 3 TB |
| Transfer Capacity | 3GB | Up to 16TB | Up to 16TB | Up to 16TB | starting at 3 TB | starting at 3 TB |
Note that all Pro plans are for individuals. Business plans are available for multiple users, but please note that a minimum of 3 users is required.
Refer to: MEGA’s pricing page
How to use the file-sharing application “MEGA”
Below we introduce how to use MEGA. If you understand the basic operations beforehand, you will be able to introduce the application smoothly.
Usage 1｜Create an account
1. Access the top page and click “Sign Up”.
2. Fill in the required fields and check the checkbox, then click “Create account”.
3. Confirm your email and click “Activate account”.
4. Enter your registered e-mail address and password, then click “Confirm Account”.
5. The “Change Plan” screen will appear. If you are using a paid plan, select the desired plan. For a free plan, click “Start for Free” at the bottom of the screen.
6. You will be asked to confirm the issuance of a recovery key.
7. The above steps will complete your account registration.
Usage 2｜Prepare a folder
1. Click “Create folder” in the upper right corner of the screen.
2.Enter a name for the folder and click “Create” to create the folder.
Usage 3｜Uploading files
1. Select “Upload” in the upper right corner of the screen and click “Upload File”. You can also upload files by dragging and dropping them.
2. When “Done” is displayed in the lower right corner of the screen, the upload is complete.
Usage 4｜Downloading files
1. Click on the shared download link.
2. Click “Download” in the lower right corner of the screen and select a save format.
3. When “Done” appears at the bottom of the screen, the download is complete.
Usage 5｜Moving files
1. Click the “…” button at the bottom right of the file you wish to move.
2. Select “Move”.
3. Select the destination, and then click “Move” at the bottom right of the screen to move the file.
Usage 6｜Duplicate a file
1. Click “…” in the lower right corner of the file you want to copy.
2. Select “Copy”.
3. Select the destination for the copy, and then click “Paste” at the bottom right of the screen to duplicate the file.
Usage 7｜Changing the appearance of files
1. By default, files are displayed as a list. First, open the folder and click the “Thumbnail View Mark” in the upper right corner of the screen.
2. If you want to change the view back to the original, click “List View Mark” in the upper right corner of the screen.
Usage 8｜Sharing files
1. Click “…” displayed in the lower right corner of the file you want to share.
2. Click “Manage Link”.
3. Click “Copy” and contact the person you want to share the file with to complete the process.
Usage 9｜Stopping file sharing
1. Click “Link” on the left side of the screen, and click “…” on the file you want to stop sharing and select “Remove Link”.
2. A confirmation message will appear. Click “Yes” to stop sharing the file.
3 notes for using MEGA
This section describes points to keep in mind when using MEGA. Check them beforehand to avoid problems later.
(1) Note for setting of accessibility
MEGA provides FAQs to answer users’ questions, but they are all in English.
MEGA can change the permission settings for shared links, but care should be taken to avoid accidentally leaking the full public URL.
If there are concerns about handling shared file URLs, a way to remove the link and prevent downloading from it is also effective.
(2) Account will be deleted after 3 months of inactivity
If you use MEGA for free, all of your data may be deleted if your account has not been used for more than 3 months.
In the Terms of Use, the conditions for account suspension and termination are listed as “free and 3 months inactive. Therefore, daily users will not have a problem, but infrequent users will lose access to their data.
If you want to exchange files that require long-term storage for free, consider using another application.
(3) It is troublesome to find the desired file.
Since MEGA allows you to add folders freely, it is difficult to find the desired file as the amount of data stored increases.
If too many folders are created, the hierarchy becomes too deep, and the user has to repeatedly open folders to search for files. It is generally said that “businessmen spend eight hours a week looking for materials,” which means that files should be managed simply from the standpoint of accessibility.
For this reason, we recommend an application that allows file management with simple folders, such as Stock.
Best app that cover the disadvantages of MEGA
Below is best app that cover the disadvantages of MEGA.
While MEGA is free and widely available and can share large files efficiently, there is a possibility of data loss if you do not log in for three months. This can be a big problem if you happen to have important work documents stored.
In addition, managing information in Word or Excel in the first place has many disadvantages, such as not being able to find the desired file quickly and complicated version management. For this reason, in recent years, “notebook-type applications” that can easily leave all kinds of information have been attracting attention.
In conclusion, the best application for your company is Stock, which has a “Note” that can easily manage files and other information, and also shows who the member who edited the file is.
“Note” of Stock allows you to leave not only text but also any file, and you can also download files in bulk for each note. In addition, notes are tied to “Message”, so you do not have to worry about the back-and-forth that comes with email.
Stock | The easiest app to keep track of your team
The simplest tool to stock information "Stock"
https://www.stock-app.info/en/
Stock is the simplest tool to stock information. Stock solves the problem, "there is no easy way to stock information within the company".
With Stock, anyone can easily store all kinds of information, including text information such as requirements, images, and files, using the Note feature.
In addition, by using the "Task" and "Message" functions, you can communicate with each topic described in the Note, so that information is not dispersed here and there and work can always be carried out in an organized manner.
＜Why do we recommend Stock?＞
- A tool for companies that are not familiar with ITYou don't need to have any IT expertise to get started.
- Simple and usable by anyoneStock is so simple that anyone can use it without any unnecessary features.
- Amazingly easy information storing and task managementIt is amazingly easy to store information such as shared information within a company, and intuitive task management is also possible.
＜Stock's pricing＞
- Free plan ：Free
- Business plan ：$5 / User / Month
- Enterprise plan ：$10 / User / Month
Reviews of MEGA
The following are reviews of MEGA by actual users, and it is important to refer to the opinions of actual users to decide whether or not to implement MEGA.
*The reviews and opinions quoted from ITreview.
Good Reviews and Reputation of MEGA
First, this section introduces the good reviews of MEGA. Users say that they can use a lot of space for free.
Aaron T. posted on March 30, 2023Mega for Business combines collaboration, file sharing, and related tools in a nice little bundle that fits most needs. The free version is very limited, but gives a good start to feel it out. Users will quickly find the right tier for their needs and prices are amicable at all levels. The system is best suited to collaborators on smaller files and media.
Prasanth V. posted on March 17, 2023/div>One of the main advantages of Mega for Business is its high level of security and encryption. All data is encrypted in transit and at rest, which means that it is protected from unauthorized access and theft. Additionally, Mega for Business offers features such as two-factor authentication, password protection, and user permissions to ensure that only authorized individuals can access the data.Verified user in accounting posted on March 30, 2023I have used mega before for business and off business work. It’s essential for holding all types of data and have them readily available for all employees to use and have access to. No need to store anything on our computer unless it’s necessary or something we need access to daily.Verified User in Information Technology and Services posted on April 4, 2023.It is as easy to use as any other online storage in that you can separate folders and share only what you need through URLs, but it is free to use up to 50GB (though limited to 30 days), which is useful for sharing heavy data such as video files you have taken at once I can use it for free up to 50GB (although it is limited to 30 days).Reviews of improvements for MEGA
Next, we introduce the reviews and reputation of MEGA’s improvements. Many users have asked for improvements to “the fact that accounts disappear after 3 months of no login” and “errors and slow operation during uploading.Private user posted on Jun 21, 2021Limited collaboration options and lack of proper business support.Private user Posted on January 23, 2023・The synchronization process runs when Windows starts up, so you may have to wait a long time.・It would be nice to have a better scheduling function, such as starting a process 30 minutes after startup.Paul A. posted on January 24, 2023Unable to locate my files easily,too many clusters that need to be organized for file sharing.simplfy for easy sharing for newbies,need more clearer navigation.Verified User in Information Technology and Services posted on April 4, 2023Mega business price is somewhat high with the basic 3 user and 3-4, TB plan. Inindia it cost around 1500, per month for most basic plan which is way costly than other competitors in market.Summary of usage and reviews of MEGA
We have introduced a complete guide for MEGA and reviews of it.MEGA is a file-sharing app suitable for companies that want to share files at a low cost, since it allows storing many files for free. However, since Japanese-language support is not available, it may be inconvenient when problems or questions arise.Also, while folders can be added freely, there is a risk of creating too many folders, making it more difficult to find files. Therefore, choose a file-sharing application that supports Japanese and allows you to quickly find the information you are looking for.In conclusion, we can say that you should choose “Stock,” an application that provides generous support, “replies to inquiries within one business day,” and a highly accurate search function to find the files you are looking for.It only takes one minute to register for free, so using Stock and improve the efficiency of file sharing both inside and outside of your company.
