A work order should be written when requesting cooperation or submitting documents to superiors, colleagues, or subordinates. As the requester is in the position of requesting something from the other party, the letter should be written in a respectful manner.
However, since it is time-consuming to create the appearance of a work order from scratch, it is recommended to use a template. On the other hand, many people may be wondering what kind of template they can use to make the request correctly to the other party while reducing the time and effort required to create it.
In this issue, we will introduce 5 free request letter templates mainly for below people.
- “I want to create an appropriate document with the basic structure of a request letter.”
- “I want to reduce the time and effort required to create a request letter by using these free templates.”
- “I want to know if there is a way to improve the efficiency of sharing and managing letters of request.”
This article will help you get the right template for your request, and will also show you how to share and manage your request letters more efficiently within your company.
Contents
Basic structure of a work order
If you understand the basic structure of a work order, you can create it quickly and select a template with a sentence structure that is easily understood by the requester.
❚ An example of the structure of a work order
- Subject line
- Preamble
- Main sentence
- Necessary information
A title that makes it easy to understand the contents of the request at a glance.
The background of this order to persuade why this work is needed.
Explanation of the contents of the order and the reason for the request.
Deadline, where to submit the document, etc.
This basic structure is the basic writing style for business documents. However, if you write a work order according to the above basic structure, you can write a concise letter without excesses or deficiencies, making it easier for the requesting party to understand the content accurately.
5 best templates for work order
Here are 5 templates that you can use for free.
We have also included a sample of the actual template available, so you can compare template sites and decide whether or not to download the template.
(1) Work order template by FMX
Here is a template that allows you to quickly create a simple work order by FMX.
The simple items of this template will be smoothly operated in your team. This is useful for departments or teams that have the opportunity to create a work order frequently.
(2) Maintenance work order forms Workyard
This template for maintenance work order provided by Workyard.
You can also find many more work order templates such as contractor work order template, and construction work order template on this site. (You need register free subscription of Workyard.)
(3) Work order form by Vertex42
Here is a work order template that is calculated hour per employee availability hours provided by Vertex42.
This is recommended for those who want to write concise sentences according to the basic structure. Since it has the feature which is calculated automatically once you enter hours and rate of salary, its useful regardless of industry.
(4) This templates Smartsheet
This template is for managing work order template by list provided by Smartsheet.
You can centralize the information regarding work order because of the features that decide and visualize the status and priority. It is one of the way to attach link of other Google sheets in this sheet for managing each work order, is effective.
(5) Generator of work order template by Jobber
This is a generator for creating work order to save the time of creating it provided by Jobber.
If you enter the numerical value in the cell only, you can create the easy-to-read work order. Download the template is for free, however, you need subscription for Jobber to using team.
What are the types of example regarding work order?
You should pay attention to what there is the type of work order like below example, and instruct the members correctly.
- Basic work order
- Graphic design work order
- Construction work order
It is the normal work order used by any industry and is divided by “to internal” and “to external”.
This template is for request to designer regarding creation of some designs. It is often attached the blueprint of products.
It is used in the construction industry that is created by the primary contractor. Once it is confirmed that there are no deficiencies, the construction work can proceed, checking each contractor’s work against the work instructions.
Especially, as types of work order have difference, we recommend you to check what items in work order are needed before creating.
The easiest and most efficient tool for managing information
Below is tool that make managing work order the easiest and most efficient way to store information.
Although templates can reduce the time required to create a work order, they do not streamline the sharing and management of it. In addition, the more requisitions you have, the more difficult it becomes to manage them by file, and the more time it takes to find the requisition you want to see from many files.
Therefore, centralize the creation, sharing, and management of requisitions with an “information sharing tool”. Since the work order are not only addressed to individuals but also to the entire company in some cases, it is necessary to select a tool that can be easily used by everyone in the entire company.
If you use a tool that is not easy to use, it will take a lot of man-hours to share and manage the request forms, causing burden to the employees. In conclusion, you should choose one information sharing tool that even non-IT company can use on the same day: Stock.
You can easily leave internal information, including work order, in “Note” of Stock. Another great feature is that by creating “folders” for each category of the work order, you can improve the accessibility of information, and even if the number of files and notes increases, you can find them with a powerful search function, thus streamlining the work related to the work order.
Stock| A reliable and simple way to manage information
The simplest tool to stock information "Stock"
https://www.stock-app.info/en/
Stock is the simplest tool to stock information. Stock solves the problem, "there is no easy way to stock information within the company".
With Stock, anyone can easily store all kinds of information, including text information such as requirements, images, and files, using the Note feature.
In addition, by using the "Task" and "Message" functions, you can communicate with each topic described in the Note, so that information is not dispersed here and there and work can always be carried out in an organized manner.
＜Why do we recommend Stock?＞
- A tool for companies that are not familiar with ITYou don't need to have any IT expertise to get started.
- Simple and usable by anyoneStock is so simple that anyone can use it without any unnecessary features.
- Amazingly easy information storing and task managementIt is amazingly easy to store information such as shared information within a company, and intuitive task management is also possible.
＜Stock's pricing＞
- Free plan ：Free
- Business plan ：$5 / User / Month
- Enterprise plan ：$10 / User / Month
Summary of 5 best templates for work order and tips for managing it
We have focused on the basic structure of a work order, templates for request letters, and tools that make information sharing and management more efficient.
While it is common to use a template to create a work order, the use of a template alone is not enough to share and manage it. On the other hand, IT tools are used to centralize the creation, sharing, and management of information, but tools that are difficult to use are more time-consuming.
In addition, since work orders are often shared and managed company-wide, it is necessary to use a tool that is easy for all employees to use.
Therefore, you can choose to use “Stock,” an information sharing tool that can centralize everything from the creation of work orders to the sharing and management of all information within the company, and that anyone can use on the same day.
It only takes 1 minute to register for free, so using Stock and streamline the creation, sharing, and management of requisitions.
